Best Practice Update

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Why data retention matters in black text. Blue blobby man. Data Protection Education logo.
Best Practice Updates

We are asked a lot about retention schedules and keeping file when a pupil moves onto another school.  

This short video explains the basics behind data retention and the implications of keeping data for longer than required.



  Knowledge Bank
We have a retention schedule on our Knowledge Bank portal where you can check the retention period for all types of files in  your organisation.

Visit our Records Management Best Practice Library for more advice and policy templates.

Consider email data retention covered in this article:


Contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. if you would like us to do a data retention workshop in your organisation.

The vale federation logo on a white circle with the data protection education logo next to it, some cartoon books, pens and a clock and then the text in white on a navy background: school focus. The Vale Federation, a group of schools in Aylesbury
Best Practice Updates

The Vale Federation is made up of two special schools, Booker Park and Stocklake Park who have worked with Data Protection Education for a number of years on compliance and data protection. They are based in Aylesbury and are committed to safeguarding and promoting the welfare of children and young people.

A White keyboard with a blue key with white text saying Subject Access Request
Best Practice Updates

The DfE have recently published updates to their Data Protection toolkit.  Previously there had been very little guidance in the toolkit about how to respond to Subject Access Requests.  There is now a specific section on this and an extra update about responding to other data rights requests such as changing, deleting or restricting of personal information.

  1. Update to the Guidance on Information Sharing from the DfE
  2. FOI Requests generated by Artificial Intelligence
  3. Social Media Best Practice Area
  4. Lettings Best Practice Area
  5. MFA Bombing - What is it?
  6. Protecting your Social Media Accounts
  7. Checklists - Are They Your Most Powerful Compliance Tool?
  8. Product Focus on Checklists : End of Term Checklist
  9. Product Focus on Checklists : Information and Cyber Security
  10. Product Focus on Checklists : Social Media
  11. Product Focus on Checklists : Lettings
  12. Product Focus on Checklists : Record of Processing
  13. Milk Island: The secret location that allows children to view restricted content on Google Maps
  14. Why Data Should Stay Put: Benefits of Keeping Data in Its Original System
  15. Product Focus on Checklists : Data Retention and Destruction
  16. Product Focus on Checklists : Data Migration
  17. Product Focus on Checklists : Biometrics
  18. Product Focus on Checklists : Supplier Due Diligence
  19. Free Cyber help, advice and training with the Cyber Resilience Centres
  20. The Perils of Paper: The Printing Vulnerability
  21. Product Focus on Checklists : FOI
  22. Product Focus on Checklists : Governors and Data
  23. Product Focus on Checklists : DPIA
  24. Product Focus on Checklists : Site Moves
  25. Product Focus on Checklists : Data Breaches
  26. Product Focus on Checklists : Subject Access Requests
  27. Product Focus on Checklists : Bring your own device
  28. Product Focus on Checklists : Working out of school/offsite
  29. Cyber Attack on a School
  30. Product Focus on Checklists : Redaction
  31. Why Due Diligence is Important: Fake apps
  32. Product Focus on Checklists : CCTV
  33. Product Focus on Checklists : Clear desk
  34. Product Focus on Checklists : Commitment to compliance
  35. Product Focus on Checklists : Photos and video
  36. Product Focus on Checklists : Passwords
  37. Product Focus on Checklists : Information Classification
  38. Free cyber training for staff
  39. DfE Digital Standards Update
  40. The Mother of all Breaches
  41. International Data Transfers (part 1): Navigating Cross-Border Data Transfers: Understanding EU SCCs, UK Addendum, and UK IDTA
  42. ClassCharts Possible Data Breach
  43. Where is your data stored?
  44. IAPP looks at AI privacy risks
  45. If you suspect a financial scam .....
  46. School Focus: St Bernadette's Catholic Primary School | Brighton
  47. Guardians of Privacy: 16. Social Media Checklist
  48. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  49. Guardians of Privacy: 14. Social Media and Cyber Bullying
  50. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  51. Guardians of Privacy: 12. Social Media and Going Viral
  52. Guardians of Privacy: 11. Staff Social Media Accounts
  53. Guardians of Privacy: 9. Social Media and Morality
  54. New Resources for Schools from the ICO
  55. Guardians of Privacy: 8. Social Media Policies
  56. Guardians of Privacy: 7. Social Media Data Retention
  57. Guardians of Privacy: 6. Posting Safely
  58. Guardians of Privacy: 5. Social Media and Consent
  59. Guardians of Privacy: 4. Social Media Access Control
  60. Guardians of Privacy: 3. Social Media Channels
  61. Guardians of Privacy: 2. Law and Regulations
  62. The ICO reprimands a Multi Academy Trust
  63. Guidance for the use of school email and applying email retention in schools
  64. Data Protection Tips for Early Years Settings
  65. Children's Privacy around the world is a puzzle
  66. Records Management Best Practice Update
  67. What do I need to redact?
  68. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  69. Lettings Best Practice and Guidance
  70. Considerations when migrating to a new MIS
  71. Public bodies and sensitive data
  72. Get a DPE Badge for your website!
  73. ICO: 10 Step guide to sharing information to safeguard children
  74. Help after a Cyber Attack/Incident
  75. Data Protection and Cyber Security (Inset Day) Training Ideas
  76. How KCSIE is linked to Cyber Strategy
  77. Handling Freedom of Information Requests the right way
  78. Where's Harry the Hacker?
  79. The ICO Reprimands a school
  80. Redaction Guidelines Updated
  81. How to contact us for support, subject access requests, data breaches and FOI's
  82. FOI: Reinforced Autoclaved Aerated Concrete
  83. FOI: Henry Jackson Society
  84. FOI: Vaccination Justifications
  85. How the Record of Processing Can Help You
  86. What does a Data Protection Officer Do?
  87. Carrying out Supplier Due Diligence
  88. How Long Should You Keep Personal Data For?
  89. B&H FoI: Racist/religious incidents/bullying
  90. Protocol for Setting Up and Delivery of Online Teaching and Learning
  91. Class Dojo International Data Sharing
  92. Model Publication Scheme: Amendments, Improvements and Updates
  93. Transparency
  94. Research projects and GDPR
  95. Secure file transfer of files using Royal Mail
  96. Emergency contacts and consent
  97. Key elements of a successful DPIA
  98. FOI Publication Schemes
  99. Best Practice for Managing Photos and Video
  100. New Drip Feeds: Recognise and Respond to Subject Access Request
  101. When to contact the Data Protection Officer?
  102. National child measurement programme
  103. Headteacher fined for breach of data protection legislation
  104. Acceptable Use Policy

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