Best Practice Update

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How to verify visitors the right way

✅🔍 We visit a lot of schools and have a lot of conversations about documentation we are asked to provide as new and returning visitors to organisations. Sometimes we don't agree with what the organisation is asking for, so we thought we'd give some clarification about regulatory requirements.

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Short Guide to AI Video

🎥🤖  Some of the organisations we are talking to are a little confused about AI, whether they should use it and if their staff already are using it or not.  We've put together a short video explaining the different types of AI, the risks and how you should start documenting your use.

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WhatsApp and FOI's: ICO Warnings

📲💬 We come across many organisations using WhatsApp as a communication tool with staff regularly and have previously highlighted some of the risks.  The ICO have recently published information about a case where WhatsApp messages had to be included in a Freedom of Information Request.

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  1. DfE update to record keeping and management
  2. Update to data sharing for school immunisation programmes
  3. Early Years Settings and Cyber Security
  4. SLT Digital Lead Profile
  5. The role of governors in cyber security and data protection
  6. Navigating Privacy at the End of Term , Special Occasions and End of Year
  7. Contracts Register
  8. DfE Digital Standards Autumn Update
  9. The importance of knowing how to access your CCTV footage!
  10. Cyber Attack on a Special School
  11. Stealing children's data
  12. What is dark data? (and why does it matter?)
  13. Ofqual highlights the value of cyber security training in schools
  14. Searching for data when you receive a Subject Access Request
  15. Fylde Coast Academy Trust Cyber Attack This Week
  16. Calling all IT leads in schools and mult academy trusts!
  17. Ransomware cyber attack on a school in Bromley
  18. Join Our Social Media Family!
  19. School hit by Cyber Attack
  20. Cyber Security Best Practice Area
  21. DfE Digital Standards for Schools and Colleges Tracker
  22. New Policies, Documents, Letters and Posters page
  23. Schools and Trusts Best Practice Area
  24. The DPE Retention Schedule
  25. Making the Rounds Update (now includes reporting)
  26. ESFA Cyber Essentials Requirement for Colleges from 2024/2025
  27. ICO Reprimands a School
  28. Out of date technology
  29. Data Retention and the Pupil File
  30. Have you assigned your SLT Digital Lead yet?
  31. Getting Started with AI (Artificial Intelligence)
  32. Cyber attack on a school during half term
  33. Update to the DfE Digital Cyber Security Standards for Schools and Colleges (May 2024)
  34. The rise of cyber attacks in schools are causing pupils to miss classes
  35. ICO: Learning from the mistakes of others report
  36. Cyber attack on a Trust; the aftermath
  37. School Focus: The Vale Federation | Aylesbury
  38. DfE Dealing with Subject Access Requests (SARs) Guidance
  39. Update to the Guidance on Information Sharing from the DfE
  40. FOI Requests generated by Artificial Intelligence
  41. Social Media Best Practice Area
  42. Lettings Best Practice Area
  43. Appropriate filtering and monitoring definitions
  44. MFA Bombing - What is it?
  45. Protecting your Social Media Accounts
  46. Why we recommend using checklists
  47. Product Focus on Checklists : Initial Trust Plan
  48. Product Focus on Checklists : End of Term Checklist
  49. Product Focus on Checklists : Information and Cyber Security
  50. Product Focus on Checklists : Social Media
  51. Product Focus on Checklists : Lettings
  52. Product Focus on Checklists : Record of Processing
  53. Milk Island: The secret location that allows children to view restricted content on Google Maps
  54. Why Data Should Stay Put: Benefits of Keeping Data in Its Original System
  55. Product Focus on Checklists : Data Retention and Destruction
  56. Product Focus on Checklists : Data Migration
  57. Product Focus on Checklists : Biometrics
  58. Product Focus on Checklists : Supplier Due Diligence
  59. Free Cyber help, advice and training with the Cyber Resilience Centres
  60. The Perils of Paper: The Printing Vulnerability
  61. Product Focus on Checklists : FOI
  62. Product Focus on Checklists : Governors and Data
  63. Product Focus on Checklists : DPIA
  64. Product Focus on Checklists : Site Moves
  65. Product Focus on Checklists : Data Breaches
  66. Product Focus on Checklists : Subject Access Requests
  67. Product Focus on Checklists : Bring your own device
  68. Product Focus on Checklists : Working out of school/offsite
  69. Cyber Attack on a School
  70. Product Focus on Checklists : Redaction
  71. Why Due Diligence is Important: Fake apps
  72. Product Focus on Checklists : CCTV
  73. Product Focus on Checklists : Clear desk
  74. Product Focus on Checklists : Commitment to compliance
  75. Product Focus on Checklists : Photos and video
  76. Product Focus on Checklists : Passwords
  77. Product Focus on Checklists : Information Classification
  78. Free cyber training for staff
  79. DfE Digital Standards Update
  80. The Mother of all Breaches
  81. International Data Transfers (part 1): Navigating Cross-Border Data Transfers: Understanding EU SCCs, UK Addendum, and UK IDTA
  82. ClassCharts Possible Data Breach
  83. Where is your data stored?
  84. IAPP looks at AI privacy risks
  85. If you suspect a financial scam .....
  86. School Focus: St Bernadette's Catholic Primary School | Brighton
  87. Guardians of Privacy: 16. Social Media Checklist
  88. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  89. Guardians of Privacy: 14. Social Media and Cyber Bullying
  90. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  91. Guardians of Privacy: 12. Social Media and Going Viral
  92. Guardians of Privacy: 11. Staff Social Media Accounts
  93. Guardians of Privacy: 10. Social Media and Cookies
  94. Guardians of Privacy: 9. Social Media and Morality
  95. New Resources for Schools from the ICO
  96. Guardians of Privacy: 8. Social Media Policies
  97. Guardians of Privacy: 7. Social Media Data Retention
  98. Guardians of Privacy: 6. Posting Safely
  99. Guardians of Privacy: 5. Social Media and Consent
  100. Guardians of Privacy: 4. Social Media Access Control
  101. Guardians of Privacy: 3. Social Media Channels
  102. Guardians of Privacy: 2. Law and Regulations
  103. Guardians of Privacy: 1. Social media, privacy and children
  104. The ICO reprimands a Multi Academy Trust
  105. KCSIE: Filtering, Monitoring and Privacy
  106. Guidance for the use of school email and applying email retention in schools
  107. Data Protection Tips for Early Years Settings
  108. Children's Privacy around the world is a puzzle
  109. Trust Initial Plan Checklist Update
  110. Records Management Best Practice Update
  111. Governors and Data Best Practice Area Update
  112. What do I need to redact?
  113. Trust Initial Plan for Data Protection Compliance (for Multi Academy Trusts)
  114. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  115. Lettings Best Practice and Guidance
  116. Considerations when migrating to a new MIS
  117. Public bodies and sensitive data
  118. Get a DPE Badge for your website!
  119. ICO: 10 Step guide to sharing information to safeguard children
  120. Help after a Cyber Attack/Incident
  121. Data Protection and Cyber Security (Inset Day) Training Ideas
  122. How KCSIE is linked to Cyber Strategy
  123. Handling Freedom of Information Requests the right way
  124. Where's Harry the Hacker?
  125. The ICO Reprimands a school
  126. Redaction Guidelines Updated
  127. Using WhatsApp in Schools
  128. How to contact us for support, subject access requests, data breaches and FOI's
  129. FOI: Reinforced Autoclaved Aerated Concrete
  130. FOI: Henry Jackson Society
  131. FOI: Vaccination Justifications
  132. How the Record of Processing Can Help You
  133. What does a Data Protection Officer Do?
  134. Carrying out Supplier Due Diligence
  135. How Long Should You Keep Personal Data For?
  136. B&H FoI: Racist/religious incidents/bullying
  137. Protocol for Setting Up and Delivery of Online Teaching and Learning
  138. Class Dojo International Data Sharing
  139. Model Publication Scheme: Amendments, Improvements and Updates
  140. Transparency
  141. Parents and students covertly recording conversations
  142. SAR? ER? FOI?
  143. Research projects and GDPR
  144. Secure file transfer of files using Royal Mail
  145. Emergency contacts and consent
  146. Key elements of a successful DPIA
  147. FOI Publication Schemes
  148. Best Practice for Managing Photos and Video
  149. New Drip Feeds: Recognise and Respond to Subject Access Request
  150. When to contact the Data Protection Officer?
  151. National child measurement programme
  152. Make sure DPE is your registered DPO with the ICO
  153. Headteacher fined for breach of data protection legislation
  154. Acceptable Use Policy

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