Best Practice Update

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Redaction guide for PEX panels, illustrating how schools manage sensitive information for permanent exclusion
Best Practice Updates

Schools are increasingly required to manage sensitive information in ways that balance transparency, fairness, and data protection. One area that frequently creates confusion is the difference between redaction undertaken for a Subject Access Request (SAR) and redaction applied when preparing documentation for a Permanent Exclusion (PEX) Review Panel. The Redaction Guide for PEX Panels has been introduced to address this issue and provide clear, practical guidance for staff.

Leavers' memorabilia display with custom hoodies, yearbooks, and other personalized keepsake items
Best Practice Updates

We're already seeing the leavers' hoodies when we're visiting schools and our help desk has received tickets asking about year book administration, so here's some best practice about 'Leaver's Memorabilia'.

Students and teachers sharing World Book Day photos, reminding schools about data protection best practices.
Best Practice Updates

📸✅ It's World Book Day on the 5th March when most schools will be celebrating reading and capturing photos of staff and students in their costumes.   Given this is one of many significant photographic events in the calendar, we thought it was a good opportunity to remind everyone of photo and video best practice so there are no data protection slip ups.

Supplier due diligence process for secure third-party data processing, contracts, and risk management.
Best Practice Updates

Sharing personal data with a third-party organisation?

Supplier due diligence is about the contracts between controllers and processors.  As a controller you determine the purpose and means of the processing (Article 4 (7)) and are responsible for ensuring processors  (i.e. suppliers and third-parties) have implemented appropriate technical and organisational measures to ensure a level of security appropriate to the risk for any data processed. 

  1. Time to kick-start your Clear Desk and Screen policy?
  2. Are Governors the Frontline of Cyber Security? (February 12th is Governors Awareness Day)
  3. DPE Webinar Schedule
  4. The Danger of the 'Data Dump': Why more information isn't always better!
  5. Introducing our new Recording and Transcription Policy
  6. Parents and students covertly recording conversations
  7. New DfE AI Standards
  8. Shareable Snippet: Office Security Best Practices for the Holidays
  9. CCTV Policy update: retention
  10. Shareable Snippet: Confidential waste
  11. Sharing information to safeguard children and young people in the education sector in the UK
  12. Fraud awareness from the DfE
  13. Complaints vs. Data Rights: A Guide
  14. Data Breach: School sends out names and contact details in a spreadsheet.
  15. September 2025 Policy and Document Updates
  16. KCSIE 2025: Data Protection, AI, and Cyber Security
  17. The Online SCR Data Breach: What You Need to Know
  18. Back to School Basics for Data Protection and Cyber Security Compliance
  19. Building a Secure School: Using the ICO Accountability Framework to Meet DfE Digital Standards
  20. Why Physical and Data Security Must Go Hand-In-Hand
  21. Digital Safeguarding: DfE announces statutory DfE Digital Standards
  22. Social Media Day 2025
  23. How Ofsted looks at AI during inspection and regulation
  24. Preschool Employment tribunal for the use of WhatsApp
  25. Data Breaches 2025 Report Highlights
  26. Not everyone needs access: The Key to Protecting Sensitive Data
  27. West Lothian Schools in Cyber Attack
  28. National Honesty Day: Transparency
  29. FOI Request - BBC News
  30. Social Media and Marketing Guidelines and Training
  31. New Governor Resources
  32. Does stress lead to more data breaches?
  33. Are teachers using AI? 83% say its a time-saver
  34. DfE Digital Standards - narrowing the digital divide
  35. Arbor AI - On By Default
  36. DfE Guidance: Choosing a new MIS
  37. HCRG Care Group data breach
  38. The Importance of AI literacy and training staff
  39. Short Guide to AI Video
  40. Safer Internet Day, Cyber Security & Data Protection
  41. The Cyber Resilience Championship
  42. The Multiple Dimensions of Supplier Due Diligence
  43. School shares sensitive pupil information as part of an FOI response
  44. Blacon High School Cyber Attack
  45. WhatsApp and FOI's: ICO Warnings
  46. New AI Guidance from the DfE
  47. What the proposed Government legislative proposal around cyber crime means
  48. ICO report on AI tools in recruitment
  49. DfE update to record keeping and management
  50. Update to data sharing for school immunisation programmes
  51. Early Years Settings and Cyber Security
  52. SLT Digital Lead Profile
  53. The role of governors in cyber security and data protection
  54. Navigating Privacy at the End of Term , Special Occasions and End of Year
  55. Contracts Register
  56. DfE Digital Standards Autumn Update
  57. The importance of knowing how to access your CCTV footage!
  58. Cyber Attack on a Special School
  59. Stealing children's data
  60. What is dark data? (and why does it matter?)
  61. Ofqual highlights the value of cyber security training in schools
  62. Searching for data when you receive a Subject Access Request
  63. Fylde Coast Academy Trust Cyber Attack This Week
  64. Calling all IT leads in schools and mult academy trusts!
  65. Ransomware cyber attack on a school in Bromley
  66. Join Our Social Media Family!
  67. School hit by Cyber Attack
  68. Cyber Security Best Practice Area
  69. DfE Digital Standards for Schools and Colleges Tracker
  70. New Policies, Documents, Letters and Posters page
  71. Schools and Trusts Best Practice Area
  72. The DPE Retention Schedule
  73. ESFA Cyber Essentials Requirement for Colleges from 2024/2025
  74. ICO Reprimands a School
  75. Out of date technology
  76. Data Retention and the Pupil File
  77. Have you assigned your SLT Digital Lead yet?
  78. Getting Started with AI (Artificial Intelligence)
  79. Cyber attack on a school during half term
  80. The rise of cyber attacks in schools are causing pupils to miss classes
  81. ICO: Learning from the mistakes of others report
  82. Cyber attack on a Trust; the aftermath
  83. School Focus: The Vale Federation | Aylesbury
  84. DfE Dealing with Subject Access Requests (SARs) Guidance
  85. Update to the Guidance on Information Sharing from the DfE
  86. FOI Requests generated by Artificial Intelligence
  87. Social Media Best Practice Area
  88. Lettings Best Practice Area
  89. MFA Bombing - What is it?
  90. Protecting your Social Media Accounts
  91. Checklists - Are They Your Most Powerful Compliance Tool?
  92. Product Focus on Checklists : End of Term Checklist
  93. Product Focus on Checklists : Information and Cyber Security
  94. Product Focus on Checklists : Social Media
  95. Product Focus on Checklists : Lettings
  96. Product Focus on Checklists : Record of Processing
  97. Milk Island: The secret location that allows children to view restricted content on Google Maps
  98. Why Data Should Stay Put: Benefits of Keeping Data in Its Original System
  99. Product Focus on Checklists : Data Retention and Destruction
  100. Product Focus on Checklists : Data Migration
  101. Product Focus on Checklists : Biometrics
  102. Product Focus on Checklists : Supplier Due Diligence
  103. Free Cyber help, advice and training with the Cyber Resilience Centres
  104. The Perils of Paper: The Printing Vulnerability
  105. Product Focus on Checklists : FOI
  106. Product Focus on Checklists : Governors and Data
  107. Product Focus on Checklists : DPIA
  108. Product Focus on Checklists : Site Moves
  109. Product Focus on Checklists : Data Breaches
  110. Product Focus on Checklists : Subject Access Requests
  111. Product Focus on Checklists : Bring your own device
  112. Product Focus on Checklists : Working out of school/offsite
  113. Cyber Attack on a School
  114. Product Focus on Checklists : Redaction
  115. Why Due Diligence is Important: Fake apps
  116. Product Focus on Checklists : CCTV
  117. Product Focus on Checklists : Clear desk
  118. Product Focus on Checklists : Commitment to compliance
  119. Product Focus on Checklists : Photos and video
  120. Product Focus on Checklists : Passwords
  121. Product Focus on Checklists : Information Classification
  122. Free cyber training for staff
  123. DfE Digital Standards Update
  124. The Mother of all Breaches
  125. International Data Transfers (part 1): Navigating Cross-Border Data Transfers: Understanding EU SCCs, UK Addendum, and UK IDTA
  126. ClassCharts Possible Data Breach
  127. Where is your data stored?
  128. IAPP looks at AI privacy risks
  129. If you suspect a financial scam .....
  130. School Focus: St Bernadette's Catholic Primary School | Brighton
  131. Guardians of Privacy: 16. Social Media Checklist
  132. Guardians of Privacy: 15. Navigating Social Media in Educational Settings Summary
  133. Guardians of Privacy: 14. Social Media and Cyber Bullying
  134. Guardians of Privacy: 13. Social Media, Copyright and Intellectual Property
  135. Guardians of Privacy: 12. Social Media and Going Viral
  136. Guardians of Privacy: 11. Staff Social Media Accounts
  137. Guardians of Privacy: 9. Social Media and Morality
  138. New Resources for Schools from the ICO
  139. Guardians of Privacy: 8. Social Media Policies
  140. Guardians of Privacy: 7. Social Media Data Retention
  141. Guardians of Privacy: 6. Posting Safely
  142. Guardians of Privacy: 5. Social Media and Consent
  143. Guardians of Privacy: 4. Social Media Access Control
  144. Guardians of Privacy: 3. Social Media Channels
  145. Guardians of Privacy: 2. Law and Regulations
  146. The ICO reprimands a Multi Academy Trust
  147. Guidance for the use of school email and applying email retention in schools
  148. Data Protection Tips for Early Years Settings
  149. Children's Privacy around the world is a puzzle
  150. Records Management Best Practice Update
  151. What do I need to redact?
  152. Google for Education Resources: Helping IT Admins meet DfE digital and technology standards
  153. Lettings Best Practice and Guidance
  154. Considerations when migrating to a new MIS
  155. Public bodies and sensitive data
  156. Get a DPE Badge for your website!
  157. ICO: 10 Step guide to sharing information to safeguard children
  158. Help after a Cyber Attack/Incident
  159. Data Protection and Cyber Security (Inset Day) Training Ideas
  160. How KCSIE is linked to Cyber Strategy
  161. Handling Freedom of Information Requests the right way
  162. Where's Harry the Hacker?
  163. The ICO Reprimands a school
  164. Redaction Guidelines Updated
  165. How to contact us for support, subject access requests, data breaches and FOI's
  166. FOI: Reinforced Autoclaved Aerated Concrete
  167. FOI: Henry Jackson Society
  168. FOI: Vaccination Justifications
  169. How the Record of Processing Can Help You
  170. What does a Data Protection Officer Do?
  171. Carrying out Supplier Due Diligence
  172. How Long Should You Keep Personal Data For?
  173. B&H FoI: Racist/religious incidents/bullying
  174. Protocol for Setting Up and Delivery of Online Teaching and Learning
  175. Class Dojo International Data Sharing
  176. Model Publication Scheme: Amendments, Improvements and Updates
  177. Transparency
  178. Research projects and GDPR
  179. Secure file transfer of files using Royal Mail
  180. Emergency contacts and consent
  181. Key elements of a successful DPIA
  182. FOI Publication Schemes
  183. Best Practice for Managing Photos and Video
  184. New Drip Feeds: Recognise and Respond to Subject Access Request
  185. When to contact the Data Protection Officer?
  186. National child measurement programme
  187. Headteacher fined for breach of data protection legislation
  188. Acceptable Use Policy

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