Best Practice Update

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Recording and Transcription Policy Template. Manage meeting recordings and transcriptions securely.
Best Practice Updates

In a world of hybrid work and virtual meetings, the ability to record and transcribe discussions has become an essential tool for productivity.  However, with this convenience comes a responsibility to protect privacy, maintain security and consider your lawful basis for recording/transcribing.  To provide clear guidance we are introducing our new Recording and Transcription Policy Template.

AI Due Diligence: DfE Standard announced. Generative AI safety standards in education.
Best Practice Updates

The DfE previously issued training and guidance about the use of AI in Education - this has now changed to standards.  Standards define minimum requirements that must be met, whereas a guideline offers recommended best practice or advice. The standards outline the safety standards that generative AI products and systems should meet to be used in educational settings.

Image of two CCTV cameras and text: ' CCTV Policy Update'
Best Practice Updates

We've updated the CCTV policy to consider the requirements of retention, especially over the summer holiday.

There may be situations where at the start of a summer holiday a subject access request comes in for CCTV footage - but there are no resources available in school to stop the footage from being deleted under the regular retention schedule. 

Therefore, where organisations are unable to access and retrieve this footage over the holidays, we recommend extending the retention period to cover the time from the earliest footage under the normal retention period (e.g. 15 days prior) to ensure this footage is still available when the request will be dealt with after the summer holidays.

This avoid situations where footage is deleted after a request has been submitted. 

See CCTV Best Practice Area for the template (v1.5).

A dark image with the word "FRAUD" in white lettering on a black background, with a magnifying glass over the F. Below "FRAUD" are the words "Awareness" in orange text. In the bottom-left corner, a person in a black hoodie and a white mask holds a phone and has a finger to their lips in a shushing gesture. In the bottom-right corner is a circular logo for "Data Protection Officer" with the website "dataprotection.law/education".
Best Practice Updates

Given the Public Sector Fraud Authority estimates that every year between £39.9 billion and £58.5 billion of taxpayer's money is subject to fraud and error, it's no wonder the UK Government has published some guidance about fraud awareness.

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